Privacy Policy
Who We Are
BrainSpace Anxiety & OCD Therapy (“we,” “our,” or “the practice”) is a private behavioral health practice located in Ohio, providing in-person and telehealth therapy services.
Information We Collect
We may collect personal information when you:
Submit a prescreen (referenced on the website as “New client form” or intake form through our SimplePractice client portal)
Request an appointment or contact us
Participate in telehealth services
Communicate with us by phone, email or portal messaging
Visit our website
Examples of information may include:
Name, contact information, and demographic details
Information you voluntarily share about therapy needs or concerns
Appointment and service-related information
Clinical and intake information collected through SimplePractice (when you complete “New Client Form”) is protected under HIPAA. General website browsing activity is not considered medical information.
How We Use Your Information
We use information to:
Respond to inquiries and schedule appointments
Provide in-person and telehealth clinical services
Communicate with you regarding care and administration
Maintain records as required by law
Operate and improve our services
Submitting information on our website does not create a therapist-client relationship and does not constitute therapy or medical advice.
HIPAA & SimplePractice (Client Portal and Telehealth)
We use SimplePractice, a HIPAA-compliant platform, for:
Prescreen (referenced on the website as “New Client Form”) and intake forms
Secure messaging and scheduling
Electronic health records
Telehealth video sessions
SimplePractice maintains a Business Associate Agreement (BAA) with our practice and protects information in accordance with HIPAA.
Clients are encouraged to:
Participate in telehealth sessions from a private location
Use secure internet connections
Website Forms, Email and Security Notice
Our public website (hosted on Squarespace) is not a HIPAA-compliant platform. Please do not submit sensitive or personal health information
through general website contact fields.
through unencrypted email.
to info@brainspaceanxietyocd.com (which is not a HIPAA-compliant platform and SHOULD BE used for general inquiries only).
Confidential or clinical information should be shared only through the SimplePractice client portal. While we take reasonable security measures, no system can guarantee 100% security.
Third-Party Services
We use the following service providers to support practice operations:
Squarespace (website hosting)
SimplePractice (client portal, TELEHEALTH, ELECTRONIC HEALTH RECORDS)
These third-party services access information only as needed to perform services on our behalf. We do not sell, rent or trade personal information.
Cookies & Tracking
We do not intentionally use tracking technologies for marketing or advertising purposes.
If Squarespace automatically uses basic functional cookies necessary for site operation, these do not store clinical or sensitive information.
Data Retention
Clinical records are retained in accordance with Ohio recordkeeping laws and professional standards.
Website inquiry information (submitted to info@brainspaceanxietyocd.com) is retained only as long as necessary for administrative purposes.
Your Rights & Choices
You may request to:
Update or correct your contact information
Limit or discontinue non-clinical communications
Requests related to clinical records are handled through the SimplePractice client portal and applicable state and federal laws.
Children & Minors
Our website is not intended for children under 14, and we do not knowingly collect personal information from children without parent or guardian involvement.
Changes to This Policy
We may update this privacy policy periodically. The “Effective Date” below reflects the most recent version.
Questions About This policy
If you have questions about this policy, you may contact us at:
Email: Tia@brainspaceanxietyocd.com
Phone: (614) 285-4091
Effective Date: January 20, 2026